Overview
Between April 23 and June 10, we released over 200 improvements designed to streamline how AEC professionals manage communication, documentation, and proposals.
What's New
1. AI Mail Management and Discovery
The platform now automates email organization for project teams:
- Automatic filing: Incoming emails and attachments are sorted into the correct project folder automatically
- Instant discovery: Deep search functionality enables locating messages or attachments in seconds
- Shared visibility: Project emails are accessible to all team members rather than remaining in personal inboxes
- Admin-controlled metadata: Custom fields (Client, Location, Project ID) maintain consistency and audit readiness
Expected outcome: Reduced time spent managing email, allowing professionals to focus on project delivery.
2. Structured Field Reports with Observations
Field reporting has been simplified to reduce documentation time:
- Observations: Users can photograph and dictate notes from the field
- Organized and exportable: Reports feature structured observations with embedded images
- Offline capability: Dictation works without internet connection; syncing occurs when reconnected
- Centralized dashboard: All reports and observations are managed in one unified interface
Expected outcome: Enhanced documentation quality, faster report turnaround, and reduced rework.
3. Faster RFP Responses with Agentic AI
Proposal development has been accelerated through AI assistance:
- AI drafting: Users can interact with RFP documents or access firm knowledge bases to generate proposal sections rapidly
- Smart editing: Content review, revision, and regeneration occur within Cogram's editor
- Custom knowledge base: Organizations can organize and maintain current, standardized content
Expected outcome: Quicker bidding cycles, improved win rates, and senior staff availability for higher-priority work.
Explore these workflows now
This post covers the June 2025 release. For the current workflow and setup guidance, see:
- Automatic email filing for construction projects, including how filing fits into an Outlook-based project record.
- Create a Field Report on Site, for the current mobile workflow for observations, photos, report types, offline work, and Word export.
- Agent, for working with project meetings, emails, files, and connected data in Cogram.