# Build Week 3: AI Email Management and Discovery, Faster Field Reports, and Agentic Proposals

Published: 2025-06-19
Canonical: https://cogram.com/blog/mail-management-discovery-field-reports-proposals
Publisher: Cogram — AI tools for architects and engineers (https://cogram.com)

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## Overview

Between April 23 and June 10, we released over 200 improvements designed to streamline how AEC professionals manage communication, documentation, and proposals.

## What's New

### 1. AI Mail Management and Discovery

The platform now automates email organization for project teams:

- **Automatic filing:** Incoming emails and attachments are sorted into the correct project folder automatically
- **Instant discovery:** Deep search functionality enables locating messages or attachments in seconds
- **Shared visibility:** Project emails are accessible to all team members rather than remaining in personal inboxes
- **Admin-controlled metadata:** Custom fields (Client, Location, Project ID) maintain consistency and audit readiness

**Expected outcome:** Reduced time spent managing email, allowing professionals to focus on project delivery.

### 2. Structured Field Reports with Observations

Field reporting has been simplified to reduce documentation time:

- **Observations:** Users can photograph and dictate notes from the field
- **Organized and exportable:** Reports feature structured observations with embedded images
- **Offline capability:** Dictation works without internet connection; syncing occurs when reconnected
- **Centralized dashboard:** All reports and observations are managed in one unified interface

**Expected outcome:** Enhanced documentation quality, faster report turnaround, and reduced rework.

### 3. Faster RFP Responses with Agentic AI

Proposal development has been accelerated through AI assistance:

- **AI drafting:** Users can interact with RFP documents or access firm knowledge bases to generate proposal sections rapidly
- **Smart editing:** Content review, revision, and regeneration occur within Cogram's editor
- **Custom knowledge base:** Organizations can organize and maintain current, standardized content

**Expected outcome:** Quicker bidding cycles, improved win rates, and senior staff availability for higher-priority work.

## Coming Soon

The next development phase will include:

- Site plans integrated into the mobile application with observation placement on drawings
- Enhanced agentic assistant functionality across all workflows
- MCP Server general availability
- E-discovery features
- New integrations, including Deltek support